Fall Fest

One of Brayton’s most cherished fundraising traditions. Help plan, organize, and execute a night of games, DJ fun and prizes that includes the wonderful class basket raffles. This event is held on a Saturday afternoon in October.

Fall Fest Chairpersons Responsibilities:

• Set up for the night of the event (tables, paper and plastic table covers, chairs, etc)
• Organize games, DJ and bake sale
• Coordinate with the district’s A/V person for microphone and speakers in gym
• Track and manage RSVPs and pizza order
• Turn in money from pizza order to treasurer
• Coordinate with 5th grade parent in charge of pizza order
• Oversee clean up

Fall Fest Basket Chairpersons responsibilities:

• Cross reference previous years’ “best-sellers” to help guide basket ideas for current year and maximize fundraising potential
• Assign specific responsibilities to committee members, typically involving assigning businesses to solicit for donations
• Using the PTO provided budget, purchase items for the basket raffles and create/wrap the baskets
• Organize and execute selling of raffle tickets before and during event
• Produce and distribute the hard copy basket description packets sent home with each student prior to the event
• Manage email marketing of the Amazon Wish List for donations and other aspects of the event for the e-blast and weekly “News and Events” email
• Help select basket winners (in conjunction with Brayton’s Principal)

Committee responsibilities:

• Shop for assigned basket items
• Assist co-chairs in obtaining extra donated baskets from Brayton families and local establishments
• Assemble and drop off basket at co-chairs homes and/or attend a basket wrapping party
• Assist co-chairs (and custodians) in set-up (that day) and clean-up (that evening) of basket tables at Fall Fest
• Recruit volunteers to cover ticket sales in advance of the event and the night of the event
• Following Fall Fest, arrange for the adding up of raffle tickets for each basket to determine which are the top money-makers for subsequent years.